The Proper Way to Confirm an Interview Time in a few Simple Steps

An interview is a crucial component of being hired, since it gives you the chance to sell yourself and create a good impression on potential employers. It’s a good idea to confirm the meeting time and date with the hiring manager ahead of time if you’ve set up a time to talk with them. You may retain your composure and get the information you need by knowing what to say when contacting a company about an upcoming interview.

The article explains why it’s important to confirm an appointment and provides examples of and advice on how to confirm an interview time.

In what ways is it helpful to have a confirmed interview time?

You should always double-check an interview time with the company so you know precisely when to show there. Whether the meeting will be held in person, by phone, or through a web-based teleconference, you can calculate how much time you will need to be ready for it. If you have an appointment at 10 a.m. and you live 30 minutes away from the office, you should plan to leave your house at 9:15 a.m. to allow for any delays you may encounter along the way, such as finding the location or sitting in traffic.

You may let the potential employer know to anticipate you on the day of the interview by confirming the time and date. The interview will begin promptly, as planned, upon your arrival at the location or joining the call. In addition to providing written proof of the meeting you committed to attend, an email confirmation request might be useful. It’s helpful to know how long an interview could go so you can plan the rest of your day accordingly, and it’s also helpful to be ready to talk about your experience and skills at the time you and the potential employer have agreed upon.

The Proper Way to Schedule an Interview

Here’s what you can do to make sure your job interview time is set in stone:

In an email, you must first: 

Start out your email on a friendly note by using the receiver’s name. Add a formal greeting to show that you’re taking the email seriously and that you’re a serious applicant for the position. Verify that you have the correct email address for the interviewee before sending a request for confirmation of the scheduled time. It’s a good idea to double check that you spelt their name correctly and used the appropriate work title. Use “Dr.” before a professor’s last name if you’re reaching out to them for the first time. 

 Identify the position by name

Introduce yourself and the email’s purpose in the opening line. To begin, introduce yourself as a potential employee who has been invited in for an interview. For the sake of the hiring manager’s convenience, you may also want to reference the specific job for which you have applied. After you’ve introduced yourself, it’s appropriate to thank the hiring committee for their time and consideration. 

Take notes on the following example:

Janet Dotty here, and I’m applying for the role of social media coordinator at your wonderful company. I appreciate the chance to meet with you today.

Describe the interview’s environment:

If you know the interviewer and the location, you may double-check those details as well. Specify when and where you will be traveling to participate in the interview.

Here’s another remark used as illustration:

On December 1st at 10:30 AM, I’ll be at Gordon and Carlson, located at 2816 Law Street, to meet with Mr. John Rutherford. 

In the email’s last paragraph, express your excitement about meeting with the company. Tell the hiring manager that you want to learn more about the position by touring the office and talking to current workers. Demonstrating a strong desire to do the work well will help your case. It’s a good idea to send an email before an interview to show that you’ve taken the time and effort to prepare for the meeting and are enthusiastic about the position you’re applying for at the firm in question.

In the last paragraph or two of your communication, you might express your enthusiasm in concrete terms. Consider the following illustration:

I can’t wait to find out more about the position and its benefits during Wednesday’s meeting. I appreciate the opportunity to discuss my qualifications as a social media coordinator for your organization.

Follow those tips and you’re setting yourself up for success. If you are struggling with hunting for a job, try following our advice on Job Searching Tips During “The Great Recognition”.

Jordan Usrey Avatar

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